Provision considers a lot of different factors regarding how the collaborative space will be utilized:
- What postures does the space need to accommodate: leaning, sitting at a computer, lounging?
- How long is a typical user in the space: minutes, hours, days?
- Does the space require writing or visual display tools?
- What technologies does it need to accommodate, if any?
One important aspect of provisioning is determining how much time people will spend in the collaborative space:
Impromptu - These informal, unplanned encounters happen every day. The meetings are short, yet productive. Power and technology aren't required, and seating isn't a must. Worksurfaces can be helpful for sharing ideas.
Casual - Casual meeting spaces may be reserved, but are also used spontaneously by groups if the space is open. These areas accommodate planned meetings and interactions of small groups lasting 15 minutes to an hour. Seating and worksurfaces are often needed and writing surfaces can help support idea-sharing.
Structured - Structured spaces accommodate longer meetings lasting a few hours or more and are typically outfitted with writing surfaces, seating, and technology. These spaces can be dedicated project rooms owned by specific teams or can be more centralized, formal rooms available for small- and large-group meetings.